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Employment Opportunities

Account Officer/Administrator
Olympia Transfer Services Inc.

OLYMPIA TRANSFER SERVICES INC. provides companies an alternative in Transfer Agent and Registrar, Depository, Corporate Trustee and SEDAR filing services. Olympia Transfer Services Inc. is a wholly owned subsidiary of Olympia Trust Company. Olympia Trust Company currently services companies and income trusts trading on the Toronto Stock Exchange, the TSX Venture Exchange, NYSE, NASDAQ and other exchanges. Our mission is to assist companies in meeting their corporate and regulatory obligations. Our dedicated team of experienced professionals accomplishes this mission by being committed to providing personalized, efficient and cost effective services. Through our participation in industry associations, we keep abreast of the ever-changing industry initiatives to allow us to promptly and accurately respond to inquires from our clients, their representatives and shareholders and the securities industry.

Roles & Responsibilities include:

• Communicating with issuer representatives, legal counsel and members of the securities industry with respect to the day to day administration of a portfolio of corporate client accounts, including the coordination of security holder meetings and mailings, issuance and cancellation of securities, SEDAR filings, escrow agreements, dividend payments, corporate actions, etc.;
• Coordinating and communicating with internal departments to set up procedures;
• Review documentation / agreements such as warrant indentures, trust agreements, escrow agreements, information circulars, shareholder rights plans, etc.;
• Consulting with issuer representatives with respect to industry changes effecting  their security holders and continuous disclosure requirements;
• Attending security holder meetings, closings and corporate functions;
• Invoicing, managing accounts;
• Requisitioning reports, compiling and analyzing data and preparing reports;
• Supervising staff
• Maintaining and growing business base;
• Processing securities issuance/cancellations and reporting transactions to regulatory authorities
• Providing daily administration of a group of corporate clients including communicating with clients and their counsel in connection with the planning of their shareholder meetings and related mailings and coordinating dividend and other distributions, issuance of shares from treasury, reconciliation of capital accounts and similar duties.
• Assuring that corporate clients receive timely, professional service.
• Preparing and attending closings, reorganizations and shareholder meetings.
• Researching and responding to general inquiries from issuers, shareholders and other stakeholders covering all aspects relating to the administration of client files.
• Other duties as required

The successful candidate will possess:

• a minimum of five years experience in the securities transfer industry working with corporate clients;
• the ability to manage multiple projects within strict timelines;
• a keen eye for detail in a fast paced and sometimes stressful environment;
• the ability to manage a workload and be able to establish priorities;
• a strong overall understanding of the securities industry;
• the ability to train and supervise staff;
• excellent communication and business writing skills to effectively respond to internal and external inquires;
• a good working knowledge of MS Word, Excel and Outlook;
• the ability to quickly adapt to procedures and changes and offer input on the improvement of internal processes;
• strong analytical, conceptual and research skills; and
• Self-confidence and motivation.

How to Apply:

Forward resume and salary expectations in confidence to:

Olympia Trust Company
Attention: Human Resources Manager
RE: Olympia Transfer Services Inc - Account Officer/Administrator
2300, 125 - 9th Avenue SE
Calgary, AB T2Z 1V7

Or via email: hr@olympiatrust.com

Please note: No telephone inquiries accepted. We would like to thank all applicants, but regret that we are only able to personally contact those individuals whose backgrounds best match the requirements of the role..

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