Role Summary

The primary responsibilities of the Senior Banking Specialist include ensuring all payments and money transfer tasks are resolved within a timely matter. The Senior Banking Specialist must maintain relationships through effective communication, active listening skills, and a collaborative outlook, with external and internal banking partners. Importance is also placed on keeping up to date with all banking arrangements, investments, and bank accounts, from new offerings to interest rates, etc. The Senior Banking Specialist will also be responsible for managing and completing the reconciliation of operating, payroll, investment, and the main RSP accounts.


Role Responsibilities

  • Document cash flows for internal use and banking purposes
  • Inform the management team of cash movements
  • Conduct payment and bank agreements
  • Ensure that bank controls are in line with audit controls
  • Ensure and prepare appropriate audit documentation and utilize electronic filing
  • Prepare, manage and monitor the movement of money within Olympia and other related companies, utilizing EFTs, Wires, FTS and cheques
  • Prepare RRSP monthly and daily accounting entries, including bank reconciliations and setting up of transfers, maintaining, and closing of bank accounts
  • Monitor bank administration on CIBC’s CMO platform and provide authorization and solutions to employees working on the system
  • Create, manage and approve RRSP wire transfers (segregation of duties)
  • Respond to and manage the resolution of inquiries via telephone, email, or written correspondence – diligent follow up methodology and system
  • Ensure that inquiries are solved within agreed deadlines
  • Provide excellent customer service in all interactions
  • Identify and report on any service issues that require escalation
  • Provide proactive thought and suggestion in respect to improving business banking processes and focus on automation and integration between Olympia and banks
  • Complete accounting entries utilizing Sage 300, as well as a good understanding of accounting practices.
  • Thorough understanding of the Anti-Money Laundering (AML) and Anti-Terrorist Financing policies, and procedures as well as penalties for not meeting those regulations. Thorough understanding of Risk Management and protocols with respect to payments, both incoming and outgoing.

Personal Characteristics

  • Must be highly organized
  • Be able to work in a fast-paced environment
  • Successfully multitask and prioritize duties and requests
  • Able to work as part of a team but also ability to self-motivate
  • Ability to work with staff across different operating divisions
  • Must be detail orientated
  • Excellent interpersonal skills to allow for communication (verbal and written) with a diverse group of individuals
  • Innovative and proactive

Experience and Skills

  • College or University education is required
  • Internal banking courses completed are beneficial
  • 5 years of relevant banking accounting experience
  • 5 years of customer services experience
  • 5+ years of Bank experience
  • Advance level of Excel and Outlook required. Access Microsoft Word and Power BI would be beneficial
  • Successful completion of a Criminal Background check is required
  • Excellent problem solving, investigative skills and prioritization skills
  • Understanding of ODIC, CDIC, AML, ATA and CPA is required
  • Ability to communicate effectively with a variety of personalities
  • Excellent written skills
  • Understand and be able to utilize Accounting software/Sage 300 is beneficial
  • Successful completion of a Criminal Background check is required

If your background matches the qualifications listed above and are looking for an opportunity with a dynamic team, please submit your resume in confidence. Please note: only candidates selected for an interview will be contacted.


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