Human Resources Coordinator (6-month contract)

Human Resources Coordinator (6-month contract)

Human Resources
Fixed-Term

Calgary, AB, CA

Job Summary

We are seeking a proactive, detail-oriented HR Coordinator to join our Human Resources team on a six-month contract. This role supports a wide range of HR activities, including recruitment administration, employee records management, reporting, onboarding, HR correspondence, and general HR operations.

The ideal candidate brings 2-3 years of Human Resources experience, strong organizational skills, and the ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality. The successful candidate is also tech-savvy, eager to learn new systems and tools, and comfortable leveraging technology to improve efficiency and support HR processes.

Duties & Responsibilities

Recruitment & Onboarding Administration

• Coordinate interview scheduling and candidate communications.

• Prepare recruitment documentation and employment agreements.

• Support pre-employment screening activities and onboarding coordination.

• Assist hiring managers and HR team members throughout the recruitment process.

HR Administration & Records Management

• Maintain employee personnel files and HR records in accordance with company policies and privacy requirements.

• Process employee documentation including employment letters, status changes, onboarding paperwork, and other HR correspondence.

• Ensure HR information systems and employee records are accurate and up to date.

• Support records retention and document management practices.

HR Systems & Reporting

• Maintain employee information within ADP Workforce Now and other HR systems.

• Support ServiceNow and workflow processes.

• Generate regular and ad hoc HR reports and metrics.

• Assist with data audits and ensure data integrity across HR systems.

Team & Project Support

• Uphold the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients and business associates.
• Provide administrative support related to employee lifecycle activities including onboarding, transfers, leaves, and offboarding.
• Answer routine HR inquiries.
• Assist with HR projects, process improvements, policy updates, and employee initiatives.

• Contribute to the development and maintenance of HR templates, forms, and documentation.

• Provide backup administrative support for HR team activities when required.

• Flexible to perform a variety of tasks as required to support the team, business, and organizational priorities.

Competencies

• Connection: Builds long-term relationships by collaborating with clients and industry participants.
• Accountability: Is a trusted business partner who operates with transparency and integrity.
• Innovation: Leverages technology to continuously improve how we serve our customers.
• Adaptability: Adapts to changes and shifting priorities and is open to new ideas and responsibilities.
• Attention to Detail: Pays close attention to details to produce accurate work.
• Interpersonal Skills: Establishes professional working relationships, is flexible/adaptable, works well with others and solicits feedback.
• Job Knowledge: Understands facets of the job, is aware of duties and responsibilities, and keeps current with job knowledge.
• Productivity: Manages workload, works efficiently, and meets goals and objectives.
• Problem Solving: Understands what is causing a problem, finds solutions and knows when to escalate to leadership.
• Teamwork: Is accountable to the team, works to meet established deliverables, appreciates the views of team members, and is respectful.

Formal Education & Experience

• Diploma or degree in Human Resources, Business Administration, Commerce, or a related field.
• Minimum 2-3 years of Human Resources, HR coordination, or related administrative experience.
• Experience supporting recruitment and onboarding processes.
• Experience maintaining confidential employee records and documentation.
• Experience preparing reports, correspondence, and HR-related communications.
• Experience working in a fast-paced, service-oriented environment.
• Strong data entry and reporting capabilities with exceptional attention to detail.

Specialized Skills & Knowledge

• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience using ADP Workforce Now or a comparable HRIS.
• Experience with ServiceNow or other case management/workflow systems is preferred.
• Experience with SharePoint is preferred.

Role Details

• Reports to: Manager, Human Resources
• Employment Type: Full-Time, On-site

Please note that employment is conditional upon the successful completion of a criminal background check and employment verification. Additional screening may be required depending on the role, and from time to time at Olympia’s sole discretion.

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